Summary available of open records changes

The Iowa Freedom of Information Council, with valuable help from the Iowa Code Editor’s Office, is making available a summary of changes made to Iowa’s “sunshine” laws during the 2017 session of the Legislature.

The summary document is available here: Chapter22.2017.Changes

The summary sheet is formatted so people can print out the two pages and fold the summary and clip it to their copy of the Iowa FOI Council’s popular Iowa Open Meetings Open Records Handbook.

A new edition of the handbook, with the 2017 changes along with any changes lawmakers make this year, will be published late in 2017 or early in 2018.

Prof writes new book on Iowa Constitution

By Rox Laird

For those interested in the history, meaning and evolution of the Iowa Constitution, the Oxford University Press has just the thing: The Iowa State Constitution, a new book by University of Iowa law professor Todd E. Pettys.

The book is part of Oxford’s series of commentaries on all 50 state constitutions, a project undertaken by Oxford in response to renewed interest in state constitutions in recent years.

Billed as the second edition of the version published in 1998 and reissued by Oxford in 2011, this book is actually a total rewrite by Pettys, the H. Blair and Joan V. White Chair in Civil Litigation at the University of Iowa College of Law.

Here’s what the publisher says:

“The Iowa State Constitution provides the most comprehensive analysis of Iowa’s constitutional history and the development of its individual provisions. Todd E. Pettys presents a completely revised second edition with an extensive overview of Iowa’s constitutional historical origin and evolution, while discussing cases of importance. Also included is a new bibliographic essay, table of cases, and a general index, offering significant resources for further study.”

The book includes full citations of all cases discussed, including court rulings through June 30, 2017. Pettys has taken that a step further by creating a webpage where he is posting updates to account for rulings that have come since the book’s publication.

In fact, the webpage has several updates and amplifications based on rulings of the Iowa Supreme Court issued since the book’s publication.

Although the book is not cheap ($165 in hard cover, or $156.76 for an e-reader version on Amazon Kindle), it will be an invaluable resource for lawyers and non-lawyers alike who want to know more about the Iowa Constitution.

Gazette editor begins FOI presidency

Zack Kucharski, executive editor of the Cedar Rapids Gazette, becomes the 2018 president of the Iowa Freedom of Information Council today.

He succeeds Lynn Hicks, the opinion editor of The Des Moines Register.

Keith Bliven, news director of KTIV-TV in Sioux City, becomes the council’s first vice president.

Moving into the officer rotation today  is Autumn Phillips, executive editor of the Quad-City Times, who becomes second vice president.

Randy Evans remains the executive director of the education and advocacy organization.

It’s wrong to keep taxpayers in the dark

The author is executive director of the Iowa Freedom of Information Council. He can be reached at

By Randy Evans

One of the nastiest controversies in local government in Iowa in many years was the impeachment in May of Muscatine Mayor Diana Broderson by the city council.

I’m not here to pass judgment on the council’s decision. That’s something Muscatine residents can do in next month’s city election.

But I do know this: City Administrator Gregg Mandsager owes it to residents to be more forthcoming with public records. Those records would allow people to make informed judgments about the council’s actions, about money the city has spent on the case, and about discussions among council members and Mandsager leading to the impeachment vote.

Mandsager has acted to keep people in the dark about these legitimate questions. His actions illustrate a flaw with Iowa’s public records law that needs to be corrected by the Legislature.

People having a right to monitor and evaluate government officials’ actions. Iowa’s public records law was written with this in mind. But that’s not how Muscatine is carrying out the law.

For example, the law allows people to inspect bills submitted by vendors or service providers to any state or local government body. That includes bills from Brick Gentry PC, the West Des Moines law firm that represents Muscatine.

The law also classifies written communications among Muscatine City Council members and Mandsager as public records, too, unless they can point to a section of law that makes communications about the impeachment confidential.

The public records law is worthless if people cannot afford to pay the fees to examine government records. It’s obvious to those of us who believe in government accountability that these fees are the way City Hall is limiting in-depth public scrutiny of the impeachment.

Two examples illustrate this unwarranted secrecy:

WQAD-TV in Moline asked Mandsager how much the city has paid Brick Gentry for its work on the impeachment case. Mandsager said he could not answer because the lawyers’ bills are not recorded that way.

The law may not require him to make those calculations, but the law does not prevent him from answering the simple question many people are asking.

WQAD then asked for all invoices Brick Gentry submitted. Mandsager first said it would cost $412 to retrieve them, to review the bills and make copies. When the work was completed, however, he said the station owed an additional $848, bringing the total cost to $1,260.

The 134 pages of Brick Gentry invoices provided to WQAD are all but useless.

That’s because (a) it is impossible to calculate the total amount the law firm billed, (b) Mandsager removed the description of the attorneys’ work on all but one line, thus preventing citizens from determining whether the charges involve work on the impeachment or on other city matters, and (c) the city administrator decided to blank out the law firm’s charges on many pages.

A footnote: The $1,260 in fees WQAD paid include 8 hours of time, one full work day, that Mandsager said it took his secretary to retrieve the lawyers’ bills and 12 hours of his own time that Mandsager said he spent reviewing and redacting portions of the 134 pages.

Those 12 hours come out to an astonishing average of almost 5.5 minutes per page.

Mandsager justifies the redactions by claiming the details on the invoices involve the attorneys’ work product. Releasing the bills intact would violate attorney-client privilege, he claims.

That privilege belongs to the city, not Brick Gentry, and Mandsager could waive that privilege and make public the details if he wanted. Instead, he chose secrecy over transparency.
There is no justification for redacting the amounts Brick Gentry billed.

WHBF-TV in Rock Island, Ill., asked for copies of emails circulated among Mandsager and council members about their complaints with Mayor Broderson. Mandsager estimated it would cost $25,000 to retrieve those emails. Not surprisingly, WHBF said “no thanks.”

Access to government records should not be dependent on someone being independently wealthy and able to pay breathtaking amounts to monitor their government.

The position Mandsager takes goes against the spirit of openness that is the foundation of Iowa’s public records law. This is wrong, and the public should let him know that.


Here is the letter the Iowa FOI Council sent to the Muscatine city administrator about the costs being charged for copies of records pertaining to the impeachment proceedings. Mandsager.Muscatine (2)

‘Open Records,’ ‘Art of Free Press’ shirts available

The Iowa Freedom of Information Council, in cooperation with RAYGUN LLC, one of our members, are offering for sale two custom-designed styles of T-shirts.

One style — “Art of the Free Press” — honors Art Cullen, editor of the Storm Lake Times, on the occasion of his winning the Pulitzer Prize for editorial writing.

The other style — “Open Records Open Minds” — involves an issue that is near and dear to both the Iowa FOI Council and RAYGUN.

The shirts are $20 each, plus $5 mailing cost for each order.

Proceeds from the shirt sales support the Iowa FOI Council’s work on behalf of government transparency in our state.

The shirts are not available in RAYGUN’s stores in Des Moines, Cedar Rapids or Iowa City. The shirts are only available by mail through the Iowa FOI Council.

To order, send an email to

Be sure to tell us:

* Which style of shirt you want;
* The number of shirts you want;
* The sizes you want;
* The mailing address to which we should send your shirts.

We trust you. We will mail an invoice with your shirts and you can send a check back to us.

If you have questions, call Executive Director Randy Evans at 515.745.0041.

Watch the Cullen/Gartner program here

Did you miss the program “The Art (Cullen) of Editorial Writing” on June 16 with Pulitzer Prize-winners Art Cullen and Michael Gartner?

Or do you want to relive the informative and entertaining event?

Click on this video link here to watch the program.

The event was sponsored by the Iowa Freedom of Information Council and Cityview. We also want to acknowledge the valuable support provided by another of our members, RAYGUN LLC.

If you were not able to attend our event but you want to support the important work the Iowa FOI Council does on behalf of open and transparent government, for citizens or journalists trying to gain access to government records or meetings,  there’s an easy way you can do that.

Go to the Iowa FOI Council’s home page on this website and click on the “Donate” button in the upper righthand corner.

FOI Council to host evening with Pulitzer winners Art Cullen, Michael Gartner

The Iowa Freedom of Information Council will host a fundraising program on Friday, June 16, that will feature Art Cullen, the editor of the Storm Lake Times, who won this year’s Pulitzer Prize for editorial writing. Art’s selection was the feel-good story of the annual journalism awards.

Art will be “interviewed” by Michael Gartner, who won the Pulitzer Prize for editorial writing when he owned and was editor of the Ames Tribune.

But knowing Art, I expect he will ask as many questions as he answers. And knowing both Art and Michael, I expect their conversation will stray periodically from Art’s editorials on the ag pollution of the Raccoon River and will get into such other areas as writing hard-nosed editorials in a small community, the “fake news” phenomenon and maybe the affinity both men have for bow ties.

The program will begin at 7:00 p.m. in the Recital Hall of the Temple for Performing Arts in downtown Des Moines. After the program, there will be a dessert and beverage reception with Art and Michael in the Recital Hall.

The program is open to the public. Tickets are $25 and can be purchased online at:

All proceeds will go to the Iowa FOI Council to help finance its expanding legal efforts on behalf of open government in this state.

In my role as executive director of the Iowa FOI Council, I worked with Art and his reporter son, Tom, in prying loose records that three counties and their lawyers had refused repeatedly to release to the public. The records dealt with the lawsuit the Des Moines Water Works filed against the counties for failing to keep ag pollution out of the drainage system that feeds into the Raccoon River. The river is the principal source of drinking water in central Iowa.

— Randy Evans

Editorial: Keep 911 calls open to serve public

The following editorial appeared in The Des Moines Register on April 4, 2017.

Most of us rarely feel the need to call 911 and summon the police, the fire department or an ambulance crew. But when we do, it’s typically a critical situation that serves as a test of whether our emergency services are responsive to the public’s needs.

That’s why civil liberties groups, government oversight organizations and the news media oppose a bill in the Iowa Senate that would keep secret many of the calls citizens make to 911.

The bill, which has already passed the House without a single dissenting vote, seeks to treat all 911 calls involving injuries or medical conditions as confidential “medical records” that are exempt from disclosure under Iowa’s Open Records Law. The secrecy would apply not just to the audio recordings of 911 calls, but also to transcripts and to any video recordings of calls.

What’s more, calls that are either made by a minor or pertain to a minor would also be kept secret. It’s not at all clear what would happen in cases where an adult calls 911 to report a crime and, as is typically the case, the involvement of minors has yet to be established or ruled out. It’s possible that the mere potential for a minor to be the subject of a 911 call would result in the vast majority of such calls being kept confidential, at least initially.

It’s also not clear whether anonymous 911 calls, in which the age of the caller is undetermined, would be forever sealed. (911 systems can pinpoint the location of a call, but not the identity of the person making that call.)

Sen. Jake Chapman, a Republican from Adel, says the bill is intended to protect from disclosure “anything that would be linked with audio or video” of a 911 call, including video from body cameras or security cameras at emergency-dispatch centers. “We have an obligation to our constituents to make sure we’re protecting their medical information,” he says.

The trouble with this reasoning should be obvious: When people call 911, it’s not to relay their medical history to a dispatcher, it’s to request assistance. In the course of that call, they may very well tell the dispatcher someone has collapsed, is suffering chest pains, was shot or stabbed, or is behaving erratically.

But if that constitutes a “medical record” that must be kept confidential to protect Iowans, will the Iowa Legislature next attempt to seal from public view all police reports and court records that refer to injuries and deaths that stem from assault, domestic abuse, police shootings, rape and murder?

This ill-conceived bill was introduced because of three accidental shootings in Tama County that killed and injured adolescent girls. Tape-recorded 911 calls revealed that in one of the cases, a vocal gun-rights advocate accidentally shot and killed his 13-year-old daughter while attempting to show her a rifle — a fact the police never made public.

After Tama County’s emergency management coordinator released the 911 recordings in response to a formal request from the Associated Press, she complained to her state lawmaker that such disclosures invaded the privacy of families and asked for a change in the law.

If anything, the Tama County cases should serve as Exhibit A as to why these recordings should remain public. As tragic as those cases are, they involve shootings that are deserving of public attention, if only so local police, prosecutors, educators, counselors, hunting organizations and gun-safety advocates can take steps to ensure there aren’t more fatalities in the months ahead.

If Iowa’s 911 calls are kept secret, the public may never learn of violent crimes in which no arrest was made, no report was filed, or no officer was dispatched. There will be no way to document what information an officer was given, or was not given, in responding to a call that later resulted in a police shooting. There will be no way to ascertain whether dispatchers acted appropriately in handling calls from citizens. There will be no way to determine whether ambulances were tardy in responding to a call.

Iowans have a right to medical privacy, but they also have a right to know whether the police and dispatch agencies in their community have the expertise, the staff, the equipment and the resources to handle life-and-death calls for assistance.

As demonstrated by decades of past practice, those rights are not in conflict with each other. Both can be protected, but only if 911 calls remain open and accessible to the public.


The public does have a right to know

The 2017 session of the Iowa Legislature has been focused more on government secrecy than any session in many years.

Lawmakers have been moving to make Iowa’s casinos subject to less public scrutiny.

Lawmakers are moving to cut off public access to government records, such as pay, pertaining to undercover law officers.

A proposal to seal many 911 calls as “medical records” — and, potentially, some police body camera and dash camera videos, too, for the same reason — is awaiting debate in the Iowa Senate.

A late proposal would keep most people from inspecting vital records — birth certificates, death certificates, marriage licenses, and divorce decrees — in their local county recorder’s office.

And an especially troubling proposal would make secret the names of people who volunteer to work in the public schools and for other units of government.

That proposal appears to be dead for this session. But until the Legislature adjourns for the year, no proposal truly is dead.

Here is a column about the volunteer secrecy issue that appeared in several Iowa newspapers. The column was written by Randy Evans, executive director of the Iowa Freedom of Information Council.  StrayThoughts_115

Bill would make gov’t volunteers’ names secret

By Jason Clayworth
Des Moines Register

Iowa would make the names of public volunteers confidential under a fast-moving bill that critics warn could protect pedophiles and other criminals who are found working for government and public institutions in nonpaying positions, sometimes with children.

“Just think about that the next time a school volunteer is found to have been involved in molesting a child,” said Randy Evans, executive director of the Iowa Freedom of Information Council and the Register’s former opinion page editor.

“This is about accountability and public safety. The citizens of Iowa have a right to know who is performing government services on their behalf.”

The bill, House File 403, applies to governments and public institutions, including publicly owned hospitals. It does not apply to most nonprofits or businesses, where employee and volunteer information already is typically excluded from the state’s public records law.

It is a product of the lobbying efforts of the Iowa Hospital Association, which contends that public disclosure has a possible “chilling effect” on volunteer efforts. The association and its 118 member hospitals recently voted in favor of adding what would become the 70th exemption to the state’s 50-year-old open records law.

The move is in response to an Iowa Public Information Board ruling last year that forced Crawford County Memorial Hospital to release a list of its driver volunteers.

In that case, Denison resident Richard Knowles was concerned that a volunteer driver — a person Knowles said had access to children and dependent adults — had a sex abuse record involving minors.

The volunteer’s public record does not reflect such a conviction. But Knowles contends the individual was part of a case that has since been expunged from public records.

Crawford County’s hospital spent months fighting the records request. CEO Bill Bruce and hospital foundation director Donald Luensmann alleged in court documents that Knowles was trying to intimidate or harass them and hold its volunteers “up to public ridicule.”

Unlike public employees, volunteers do not have an expectation that their information will be disclosed, said Scott McIntyre, vice president of communications for the hospital association.

Iowa’s public hospitals had at least 7,799 auxiliary workers or volunteers in 2015 who contributed more than 455,000 hours of their time each year, according to the most recent data available from his group.

“Some people construe this as just a bunch of lobbyists doing their thing, but we represent what the hospitals have directed us to do through our counsels and board, and that’s why we are advocating for this,” McIntyre said.

Rep. Kevin Koester, R-Ankeny, is leading the bill, which survived a legislative deadline this month by being voted out of committee.

Koester is a longtime advocate of government transparency and has been a speaker at multiple events hosted by the Iowa Newspaper Association and Iowa Watch, a non-profit investigative news site.

He said he initially moved forward with the bill over concerns about how the Public Information Board’s ruling last year could affect future volunteer efforts.

But Koester acknowledged critics’ concerns over the bill and said he is working on a provision that would require those seeking volunteer records to cite the reason they want the information. The Iowa Newspaper Association, which opposes the bill, has expressed concern over that proposed amendment.

“I know this amendment might not be the cat’s meow,” Koester said, noting that he continues to review the effort with Rep. Vicki Lensing, D-Iowa City.

Lensing advocated for legislation called for by Gov. Terry Branstad that formed the Iowa Public Information Board in 2012. She declined Friday to comment on the bill that would make government volunteer names confidential, saying she needs to further review the issue.

Evans, of the Iowa Freedom of Information Council, cited investigations that unveiled the discipline of volunteer EMTs — some who were accused of stealing from patients — as another example of why transparency in government is paramount to public safety.

“If you don’t know who the volunteers are, the public has no way of knowing whether there are people working for them who shouldn’t have that kind of access to the public,” Evans said.