Sample Public Records Request Letter

[Date]

Dear [Name of government official or employee in possession of record you are seeking]:

I am requesting a copy of the following information pursuant to Iowa Code Chapter 22, the public records law.

[Detail here what records you want. Try to be as specific as possible to ensure that you receive what you are seeking. For example, “I would like copies of all correspondence between members of the city council and ABC Industries from June 10, 2014, through August 30, 2014.”]

The Iowa Attorney General’s Office advises that most requests for records are routine and should be handled immediately. Chapter 22.8 says that a reasonable delay in responding to a request shall not exceed 20 calendar days and ordinarily should not exceed 10 business days.

If there is a copying fee, please inform me in advance if the fee is more than [your upper dollar amount]. Chapter 22.3 says that the fee shall not exceed the actual cost of providing the service.

Thank you for your attention to this matter.

Sincerely,
[Your name and contact information]